Becoming a 1LET tenant - the letting process
As a local letting agency based in Edinburgh City Centre we know exactly how to make your tenancy a positive experience. We know the fastest and most reliable tradesmen and are fully invested in keeping you property in perfect working order. Current and previous tenants have told us that since renting from 1LET they would now come to us first when searching for a rental property. The process 1LET tenants go through is outlined below.
Prospective tenants who would like to rent a property through 1LET should begin by searching our available properties. When a suitable property is found they should then arrange a viewing with one of our property managers.
After viewing a property, and if a prospective tenant wishes to proceed, they will be asked to submit a completed application form in the first instance. On approval of their application the Tenancy Agreement for the property of interest will be prepared by 1LET and sent to the tenant(s) together with an invoice for the deposit and the first month’s rent.
In some cases tenants may be also be asked to submit an advance payment with their completed application form. Advance payments are fully refundable when a tenancy is refused or not taken up.
Note: Each adult occupying the property must submit an individual application form. 1LET reserve the right to continue to market the property and refuse the offer of a tenancy at any point until the Tenancy Agreement has been signed and the first month’s rent and relevant deposit (or an agreed amount thereof) has been paid in full by the prospective tenant. In the case of an unsuccessful application 1LET will seek to advise the tenant in question as soon as possible and may provide reasons, but are not required to do so.
Tenants are asked to provide a minimum of two references:
Note: This reference should be supplied by the tenant when submitting the completed application form.
The financial reference should give an indication of the tenant’s financial standing and therefore their ability to pay the rent. A financial reference must include proof of employment (where relevant) and at least TWO of the following:
- sight of salary/wage slips covering the last THREE months
- a written reference from your current employer including salary details
- credible proof of savings or other independent financial means
- sight of the tenant’s most recent 3 months bank statement showing salary payments or regular income into this account
- a personal guarantee (required in the case of students; may be accepted in other situations)
Note: 1LET will contact this referee directly.
Tenants must provide contact details of their most recent landlord/agent if they have been a tenant within the last 5 years.
Note: 1LET will contact this referee directly.
This reference is only required for tenants who have not had a landlord within the last 5 years. A personal referee should be someone of professional standing who is able to confirm the tenant’s ability to act responsibly and keep the rental property in good order. A personal referee should not be a member of the tenant’s family and would, for example, include one of the following: community leader, previous employer, academic supervisor, professional friend/neighbour who knows the tenant well, etc.
The initial monies must be paid to 1LET in full prior to the commencement of the tenancy and before keys for the property can be released. Initial monies can normally be broken down as follows, but may be subject to change in some circumstances:
- the first month’s rent
- deposit (equivalent to one month’s rent plus £100.00)
First Month’s Rent
The first month’s rent is due in full prior to the tenancy commencing. Each month after this tenants are required to pay their rent via standing order to 1LET. We will provide you with details on how you can set this up before you move in to the property. You will be required to pay your rent on the same date each month - for example if you move in on the 5th of the month your rent will be due on the 5th of each month thereafter.
Prior to the commencement of a tenancy 1LET require a deposit to be taken on behalf of the landlord. The landlord will be entitled to use the deposit to:
- meet any outstanding rent, sums or accounts due by the tenant
- meet the cost of cleaning such that the property is returned cleaned to the same standard as was the case at the commencement of the tenancy
- meet the cost of repairing or replacing any of the fittings and fixtures which have been broken, damaged or lost
- meet the cost of making good any staining, marking, infestation or any other form of damage within the property
- meet the cost of making good any other form of damage resulting from the tenant’s actions, failures or negligence with the exclusions of general wear and tear
- meet the cost of any other expense relating to a failure by the tenant to fulfil any condition of this lease
The deposit shall be paid to a tenancy deposit scheme of the landlord’s choosing in terms of the Tenancy Deposit Schemes (Scotland) Regulations 2011. The deposit will be held by the scheme in accordance with the scheme’s rules.
Please note that 1LET is unable to accept credit or debit card payments.
Subject to satisfactory credit and reference checks and the landlord’s agreement, 1LET will draft a Tenancy Agreement between both parties. All occupants of the property are required to sign the original Tenancy Agreement prior to commencement of the tenancy. The Tenancy Agreement will be a Short Assured Tenancy within the meaning of section 32 of the Housing (Scotland) Act 1988. The standard minimum term is six months but a longer term may be available. The Tenancy Agreement is a legal document and tenants are encouraged to take time to read it and take advice if necessary before signing it. A draft copy of our Tenancy Agreement is available to prospective tenants at any time.
The ‘check-in’ visit is usually carried out on the day that the tenancy commences regardless of whether occupation takes place at the same time. On completion of the check-in the tenant(s) will be asked to sign a fully detailed inventory (and check-in report) which reflects the condition of the property and its contents. A copy of the inventory is then made available to the tenant who is given a further 7 days to check the details of the inventory and record any additional comments.
At the end of the tenancy a ‘check-out’ visit is carried out and any differences are recorded. Tenants are given full opportunity to be present during the visit. 1LET then prepare a check-out report which is sent to tenants. Any changes (other than fair wear and tear which is allowable under the terms of Tenancy Agreement) will be subject to deposit deductions which are then presented to the tenant for approval. Please see the deposit section of the Tenancy Agreement for further details on what the deposit can be used for.
Note: All furniture and contents must be located in their original position. The inventory clerk is not able to search for items not located in their original position and items could therefore be recorded as missing.
Tenants are responsible for all utility bills including gas, electricity, IT, landline, television, water, drainage and local council tax. 1LET inform the relevant utility companies and local authority at the commencement of the tenancy and pass on meter reading taken at the time of the move in. Should the tenant choose to change any existing suppliers during the tenancy then they must notify 1LET or the landlord of the new details.
The landlord has no responsibility for the tenant’s contents and personal effects whatsoever. The tenant is therefore responsible for insuring and protecting their own goods and gear.
Periodic Property Visits (Normally every 3-6 months)
Property visits involve a 1LET property manager arranging a visit to ensure the tenants are looking after the property. If, in the opinion of the agent, the occupants are not taking proper care of the property the agent will inform the tenant, also copying such information to the landlord.
Letting Agent Code of Practice (Scotland) Regulations 2016
1LET are subject to the Code and should you wish we can provide an electronic copy on request.
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